About This Course

Efficient records and archives management is a cornerstone of organizational success, providing liability protection, boosting productivity, and streamlining daily operations. This workshop equips participants with the tools to create, organize, and maintain effective records management systems that align with operational and legal standards.

Participants will gain valuable insights into managing records across various systems, from paper-based to electronic and hybrid models. By mastering classification and maintenance techniques, they will ensure that organizational data remains secure, accessible, and compliant.

With proper records management, organizations can reduce risks, safeguard critical information, and enhance overall efficiency. This course empowers participants to implement best practices, improving both operational performance and the bottom line.

Course Objectives

• Define records and archives to understand their importance in organizational contexts.
• Analyze records in context to assess their relevance and optimize usage.
• Classify records systematically for efficient organization and retrieval.
• Explore paper-based, electronic, and hybrid records management systems.
• Learn techniques for maintaining and converting records for accuracy and accessibility.
• Develop strategies to ensure compliance and reduce organizational risks.

Audience

This course is suitable for:

• Office administrators and managers seeking to improve records management practices.
• HR professionals responsible for maintaining personnel records.
• IT professionals involved in implementing electronic or hybrid records systems.
• Business owners and entrepreneurs aiming to streamline operational efficiency.
• Individuals interested in records management and archiving principles.

Prerequisites

There are no prerequisites for this course. It is designed for individuals of all experience levels who wish to enhance their understanding of records management.

Course Outline

• Understanding Records
• Management of Records
• Context (I)
• Context (II)
• Classification
• Paper-Based Systems
• Electronic Records
• Hybrid Systems
• Appraisals & Systems
• Record Maintenance